Microsoft Office 2010

June 23, 2010

The latest version of Microsoft Office, Office 2010 has been completed and is readily available for purchase. It has a lot of new features and added functionality, but the most pressing question is if you should upgrade or not.office2010

When Microsoft released Office 2007, there were significant changes to how the applications looked.  No longer are there menus such as “File” and “Edit” rather there is a ribbon with icons.  This change was designed to make using more features more intuitive. Many users have resisted upgrading from older versions because it takes time to get used to the new versions.  However this new interface is here to stay.  More and more applications from other vendors are utilizing this format.  Some office applications, such as Outlook 2007, did not implement much of this new interface, but Outlook 2010 has this new look and feel.  The ribbon in Office 2010 is much more customizable, allowing you to move tabs and create your own buttons.

If you are thinking about upgrading to a newer version of Office keep in mind that Office 2010 requires a little more powerful hardware than its predecessors, but it has a number of new features.  If you are currently using Office 2003 or an older version, it is strongly recommended that you upgrade.  Older versions of Office will stop receiving security updates and there are compatibility issues that have started creeping into some newer software causing problems with older versions of Microsoft Office.

Office 2010 allows for simultaneous editing of the same file. Have you ever seen a message popping up saying that the file is “in use” but you can open a “read only” version of it? In Office 2010 more than 1 user can be editing the same file at the same time. It will alert you and let you know who is editing it and what they are changing. This could potentially be very useful for a lot of people to collaborate on a project.  There have also been notable improvements to PowerPoint in terms of the video and photo editing capabilities. You are able to add a whole new amount of transitions and effects to pictures and videos.

The bottom line is if you are using Office 2003 or older you should upgrade.  If you are using Office 2007 then the only reason to upgrade is for the new features Office 2010 has, but there is no pressing need to upgrade.

If you have any questions about upgrading or are unsure if you should, or if you have any additional questions about Office 2010 please give us a call at 651-454-7729 and we would be happy to help.

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